Full-Time Chefs in Toronto
Job Description
“Client ID: 262355
Executive Assistant
On behalf of our client in the Retail Sector, PROCOM is looking for an Executive Assistant.
Executive Assistant– Job Description
Provide direct administrative and key support to the Chief Commercial Officer including calendar management, drafting correspondence and preparing travel arrangements
Arrange travel and hotel reservations for both international and domestic travel to ensure time and cost effectiveness
Coordinate logistics of meetings, seminars, workshops, special projects, and events
Review documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Receive, screen, refer and redirect all inbound telephone calls, e-mails, and visitors as required
Receive incoming mail, taking notice of required actions and due dates to ensure timeliness of response and required actions
Complete expense reports, pay invoices, and other related duties
Prepare and review presentations
Present a positive and professional image to all visitors, suppliers, inquiries, and other persons
Executive Assistant– Mandatory Skills
Post-Secondary Diploma in Business Administration or relevant discipline, preferred
10 years’ experience in a Senior Administrative role (Consumer Goods, Fashion or Media industries will be advantageous.)
Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Highly organized with the ability to prioritize and to manage multiple tasks with a sense of urgency
Experience managing and navigating through change, taking initiative to work through the unknown, and leveraging your skills to ‘figure things out’
Keen attention to detail and a “right first time” approach
Ability to maintain privacy and confidential information is critical
Advanced written/verbal communication and diplomacy skills
Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations
Strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels both internally and externally
Demonstrated ability to work in a team environment keeping others informed and anticipating needs is essential
Strong scheduling and project management skills
Willing to work flexible hours to meet challenging and changing deadlines
Polished, professional approach and the ability to establish and maintain strong interpersonal relationships is necessary
Executive Assistant- Assignment Start Date
ASAP – 12 months to start
Executive Assistant- Assignment Location
Toronto, ONT”
How to Apply
We encourage all candidates who have the right mix of skills, abilities and a passion for excellence to apply. We thank all those who apply but only those selected for further consideration will be contacted.